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Minutes of the 2024 Topeka N-TRAK Annual Meeting, January 6, 2024

Those in attendance: Chris Anderson, Matt Baker, Doug Bakus, Nathan Bakus, Bill
Cutrer, Tristan Engelke, Johnny Huffman, Seth Toomay, and Jeff Wilson.

 

Election of Officers


President Chris Anderson
Vice President Ron Neher
Treasurer Matt Baker
Secretary Bob Wright

West Ridge Mall Lease

Chris announced that the rental by Topeka N-TRAK of the store formally used by
Helzberg Diamonds in West Ridge Mall has been extended for 6 months, ending on June
30, 2024. Monthly costs are:
Mall Rental Fee: $50 (includes electricity and water)
Liability Insurance: $35 ($2,000,000 coverage)
Renters Insurance: $20 ($50,000 coverage)
Monthly Total: $105
Chris stated that extending our lease permanently at the end of the current lease would
be possible.

Lawrence Model Railroad Club Train Show
A motion was approved for our Club to participate in the March 2024 Lawrence Train
Show at Crown Toyota by bringing unused Club and member modules to create a small
layout. It was agreed that these modules would be gathered prior to the event for
repair and testing. Setup on Friday, March 1 and tear down on Sunday, March 3.

2025 Model Railroad Train Show
A motion was approved to authorize Chris to engage in discussions with another Topeka
model railroad club to host a Model Railroad Train Show within West Ridge Mall in 2025.

Seth Toomay announced he will give the Club his four unfinished modules.

Financial Review
- Chris announced Club expenses are running about $105/month.
- Chris stated that we have about $1,500 in the bank.

IRS Filing Status
Approved a motion by Jeff Wilson for Chris to spend $275 to change the Club’s IRS
status to 501-C3.

The Club agreed to allow Tristan Engelke to rehabilitate Larry Shankles modules.

Chris has received permission from Larry Shankles estate manager for the Club to take
possession of his model railroad materials that were not accepted by the estate
auctioneer.

Chris said he will have duplicate keys made so that all Club members may have
access to the store front.

A decision was made to revise the times for public layout tours to Saturday 10 AM to
4 PM and Sunday 12PM to 4PM.

If there are any corrections please let me know and I will make the necessary changes.

Bob Wright
Secretary

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